Optimizing Software Usage by Tracking Local and Cloud-Based Applications

February 3, 2025 |  Data, Track Usage
2 min

Learn how LabStats monitors locally installed and cloud-based software.

LabStats helps universities track both locally installed and cloud-based software to optimize resources, reduce costs, and improve student success. By monitoring which programs are launched, their duration of use, and usage patterns across devices, LabStats provides actionable insights for IT teams. 

LabStats collects usage data from university computers to help IT teams understand how both locally installed and cloud-based software are utilized. Here’s how it works:

Tracking Locally Installed Software

Many university applications—such as Adobe Creative Cloud, AutoCAD, and MATLAB—are installed directly on lab computers or faculty workstations. LabStats tracks:

  • Which programs are launched
  • How long they are used
  • Which computers they run on

This granular level of tracking allows IT teams to determine which software is essential and which may be underutilized, helping to make more informed licensing and deployment decisions.

Related: Get a Bird’s Eye View with Software Inventory

Tracking Cloud-Based Software

Cloud-based applications like Microsoft 365, Google Workspace, and virtual desktop solutions have become critical for students working remotely. Even though these tools are not installed directly onto lab computers, LabStats can track them by monitoring:

  • Web activity and application launches
  • Virtual desktop and remote access usage
  • Login activity and session durations
Related: Does LabStats track web-based applications?

By tracking both local and cloud applications, universities gain a complete picture of software engagement across campus, whether students are using on-campus labs or remote setups.

This data-driven approach allows universities to identify high-demand software, eliminate unused licenses, and ensure the right tools are accessible in labs or remotely. It also supports digital equity by addressing gaps in access to high-performance software and by balancing in-person and virtual resources. With LabStats, institutions can make smarter decisions, improve learning environments, and align IT spending with real student needs.


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