Why Higher Ed IT Teams Choose LabStats

Managing IT resources can be a real challenge for colleges and universities. With a mix of physical labs, classrooms, virtual machines, and Chromebooks, IT teams need a clear picture of how technology is actually being used, not just what’s installed. 

That’s where LabStats comes in.

Built specifically for higher education, LabStats provides comprehensive insights into computer and software usage. This helps schools optimize their IT assets, cut unnecessary costs, and ensure students and faculty have the technology they need to succeed. 

To better understand what sets LabStats apart, let’s walk through some key questions and answers.

What is LabStats and how does it help higher education institutions?

LabStats is a software tool designed specifically for colleges and universities to monitor and optimize the use of their campus IT resources. It tracks how computers and software are actually used across physical labs, libraries, virtual desktops, and ChromeOS devices, providing real-time and historical data that helps IT teams make smarter decisions. By offering clear insights into usage patterns, LabStats helps institutions reduce costs, improve resource allocation, and ensure students and faculty have access to the technology they need.

How does LabStats identify underutilized hardware and software?

LabStats spots underused hardware and software by tracking how campus IT resources are actually being used and accessed over time. It tracks when devices are powered on, how often they’re actively used, and which applications are actually running or in focus. This detailed usage data reveals which computers sit idle for long periods and which software licenses go unused or are rarely accessed. By analyzing these patterns, LabStats helps IT teams pinpoint assets that can be reallocated, retired, or consolidated, leading to cost savings and more efficient resource management.

How does LabStats improve IT asset management across campus?

LabStats improves IT asset management by providing deep, real-time insights into how and where campus technology is actually being used, not just what’s deployed. This level of detail enables IT teams to go beyond simple inventory management and actively optimize campus spaces. By identifying underused computers, software, and lab environments, teams can make informed decisions about consolidating labs, repurposing equipment, or reallocating resources to where they’ll have the greatest impact.

As more students bring their own devices, LabStats helps schools adjust to shifting usage patterns. Instead of maintaining outdated or underutilized labs “just in case,” IT leaders can confidently right-size their environments, ensuring technology is available where it’s truly needed, whether that’s fewer open labs, more targeted access to specialized software, or expanding support in remote or flexible learning spaces.

LabStats supports smarter, space-conscious planning that improves access, reduces waste, and helps institutions deliver the right technology to the right people, at the right time.

Download Now: Space Optimization Strategies for Modern Campuses Ebook

How does LabStats improve operational efficiency?

LabStats improves operational efficiency by showing exactly how IT resources are being used across campus. With centralized, accurate data, IT teams spend less time chasing down issues and more time making informed decisions that reduce costs and improve service delivery.

Can LabStats support equitable student access to IT resources?

Yes, LabStats supports equitable student access and enhances the student experience by providing real-time and historical insights into how campus IT resources are used and by whom. This data helps IT teams identify underutilized resources, ensure availability in high-demand areas, and make informed decisions to allocate technology where it’s needed most. 

By doing so, LabStats plays a key role in supporting diversity, equity, and inclusion (DEI) goals, helping institutions tailor technology services to meet the diverse needs of all students and ensure fair access to the tools they need to succeed.

What sets LabStats apart from other IT asset management solutions?

What truly sets LabStats apart from other IT asset management tools is the depth and specificity of the data we capture. LabStats doesn’t just track devices, it provides granular, real-time usage insights that are purpose-built for higher education environments. From computer sessions and lab occupancy to web-based software usage and virtual desktop activity, LabStats surfaces detailed information that traditional asset tools simply don’t touch.

This rich dataset empowers IT teams to right-size resources, cut waste, and support academic goals with precision. Whether you’re managing physical labs, virtual machines, or ChromeOS devices, LabStats shows exactly how, when, and where technology is being used. It’s this level of visibility that enables smarter planning, improved student access, and more strategic investments.

Can LabStats track usage on ChromeOS devices?

LabStats supports ChromeOS by tracking usage on Chromebooks and Chromeboxes—just like it does with Windows and macOS devices. With a lightweight Chrome extension, IT teams can monitor app activity, see where and how ChromeOS devices are being used, and include them in usage reports alongside the rest of their fleet. This gives schools complete visibility across platforms without needing separate tools.

How can LabStats help CIOs lead more efficient and data-driven IT strategies?

Instead of relying on assumptions or outdated inventory reports, LabStats shows exactly how computers, software, and virtual environments are being used across every lab, classroom, and remote session. 

This empowers CIOs to reduce unnecessary spending, optimize resource allocation, and support strategic goals like digital equity, hybrid learning, and operational efficiency. With real-time insights and clear reports, LabStats helps CIOs align technology investments with actual student and faculty needs, while strengthening accountability and long-term planning.

What makes LabStats valuable for higher education CFOs?

Higher education CFOs should consider using LabStats because it delivers the usage data needed to control IT costs without compromising access or performance. By showing exactly which computers and software are being used, and which aren’t, LabStats helps identify opportunities to eliminate waste, reclaim unused licenses, and avoid unnecessary hardware purchases. 

This visibility enables smarter budgeting, especially in the face of reduced funding and increased pressure to do more with less. LabStats also supports long-term financial planning by aligning technology spending with actual demand, ensuring that every dollar invested in IT directly supports student success and institutional priorities.

Ready to see how LabStats can transform your campus IT asset management?

Request a Demo