Creating and Maintaining Group Structure in LabStats

May 18, 2023 |  Data
2 min

Learn how to create and manage your LabStats group structure through Active Directory sync or a spreadsheet upload.

Creating groups in LabStats is the key to getting actionable usage data.

Each station in LabStats should be organized into a group. Groups are usually set up to reflect physical spaces, like computer labs and classrooms, and allow you to run reports based on location.

Group Hierarchy Overview

You can nest groups by building names (and campus names if you have multiple campuses), which helps you stay organized and compare usage data across larger categories. 

PRO TIP: Name your groups in a way that students and faculty will recognize, as those group names will be public if you utilize LabFind, LabMaps or the Remote Access Dashboard.

Related Video: LabStats 101: How to Create Groups

There are two tools that you can use to create and manage your LabStats group structure: an Active Directory sync and a spreadsheet upload feature.

How to Sync LabStats Groups with Active Directory

The first is to sync your LabStats group structure with Active Directory. Not only will this create the group structure, but it will also automatically assign stations to their respective groups. Group structure in LabStats typically mirrors either physical location or Active Directory (AD) structure.

How to Set Up Groups with a Spreadsheet Upload

The second method for setting up your groups is to perform a spreadsheet upload. This can define your group hierarchy and add hostname definitions so that stations can be matched against them and sent to the correct groups. These definitions are read as Regular Expressions.

Sample Group Hierarchy Upload

Assigning Groups with Remote Stations

For remote labs, simply add “Remote” to the name of the group. For dual-purpose labs, create two new groups—one for remote stations and one for in-person stations. These new groups should be created under a parent group that holds all the machines in one location (whether remote or not) so you have the ability to compare overall usage over time.

Groups for dual-purpose computer labs

Have a question?

Reach out to our support team or browse the knowledge base to learn more about group structure creation and maintenance in your LabStats instance.

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